Township credit card, purchasing spending limits rise to meet costs

FLINT TWP. — The township board has approved policy changes that increase limits to $2000 on credit card spending and other department-head approved purchases. The old limit was $1,000.

“Recently, several board members and staff have been faced with reaching the limit on their

Township credit card while on Township business,” said Treasurer Lisa Anderson in her request to the board for the credit card increase. “Currently, the limit is $1,000 per each use. With the rising cost(s) of airlines and hotels as well as other incidentals, we are recommending the peruse amount increase from $1,000 to $2,000. If approved, the increased limit will necessitate changes to the Purchasing Policy.”

The board voted unanimously in favor of the credit card increase. Trustee Tom Klee was absent.

Supervisor Karyn Miller said that township officials don’t do a lot of traveling but occasionally trustees attend training and the police or fire chiefs have business requiring travel. There have been times when spending went down to the penny, she said, in voicing her approval of increasing the limit.

The policy was last changed in 2005.

The township Credit Card Policy is a detailed document and includes stipulations for use of credit cards. It states that the Controller’s Office keeps a list of all credit cards owned by the township, along with the name of the official and employee who has use of the cards, the established credit limit and the date a card was issued and returned. The Controller’s Office also reviews each credit card statement as soon as possible to ensure that transactions comply with this policy.

Anderson also requested a $1,000 increase for the general Purchasing Policy. The Purchasing Policy goes hand in hand with the credit card policy and gives department heads authorization to approve up to $2,000 for purchases, she said. Nothing in the policy was changed other than the spending limit.

The board voted 4-2 in favor of the Purchasing Policy increase. Trustees Frank Kasle and Barb Vert voted no.

Kasle questioned giving department heads clearance to approve up to $2,000.

“It seems to me that ($1,000) is high enough. That is my opinion,” Kasle said.

The Purchasing Policy also is a detailed document and states many examples of spending including for supplies, emergencies, vehicle repairs and maintenance and vendor or purchase orders.

It also states that purchase requests be made a week in advance and that a request form be filled out by the department head or designee. The policy also spells out 11 exemptions from the policy including utilities, postage, payroll, fuel and gasoline, legal notices and more. Both the Credit Card Policy and Purchasing Policy can be read in their entirety on the township web site.

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